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How to Do Remote Hiring Efficiently?

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how to do remote hiring

Companies are using virtual interviews to streamline the recruiting process for hiring managers, HR teams, and candidates. They are implementing thoughtful interview methods for candidates, encouraging recruiting managers and coworkers to know the applicants better. These interviews can be structured to illustrate company culture and may involve coworkers. With these measures in place and the correct technologies and communication approach, virtual hiring can be just as successful as in-office hiring. Let us dive into everything you need to know about how to do remote hiring efficiently.

What is Remote Hiring?

Remote working is becoming more common across the globe. Remote hiring entails using technologies to source, screen, interview, and hire remote workers from various locations. In the aftermath of the financial recession, several global companies are adapting core aspects of the recruiting method, reviewing HR practices, and engaging in related technologies to incorporate a competitive remote hiring process.

Tips on How to Do Remote Hiring

Those conducting remote hiring procedures will need to keep in mind a few guiding principles to hire effectively. Here are some of the essential tips on how to do remote hiring

1. Decide What Type of Remote Situation You’ll Be Hiring for

Consider whether the position will be full-time or part-time, whether the candidate has to work in a fixed time slot, or he or she will be provided with flexible work-from-home schedules. If you don’t have these questions sorted yet, start thinking about them now.

You should determine if remote work experience is needed based on your analysis. For example, if intermittent remote work is more of a benefit, you certainly don’t need someone who has been working from home for years. However, if you’re starting from scratch, recruiting remote engineers might be a smart idea.

2. Create an Exceptional Candidate Experience

You should make an effort to build a friendly environment during your interview sessions. This ensures that the candidates feel happy enough to display their best, making it easy to spot genuine talent.

Physical interactions are important for developing a strong partnership. If at all practicable, bring the virtual interviewee to your company’s office for an in-person casual meeting. If they are unable to come in person, conduct a face-to-face video conference. This will help the interactions seem much like one-on-one conversations, allowing you to assess the candidate’s eye contact and body tone in the same way as you would in on-site interviews.

Don’t be afraid to look beyond the box; use a camera to have real-time immersive tours of your workplace. Show new remote employees the ‘in-s’ and ‘out-s’ of the company culture and expose them to their peers, colleagues or potential teammates.

By creating a comfortable environment during the interview, applicants can open up to you and answer your questions frankly, providing an ideal opportunity to test their potential.

Video Interview Tips for Employers on How to Do Remote Hiring

  • Send candidates guidance on setting up the desired video conferencing platform and inform them to evaluate their camera and microphone ahead of time.
  • Set up the meeting space so that everybody can see and hear each other. This can be tested ahead of time.
  • If you have additional staff members participating in the online interview, make sure they are present in the virtual conference room and ready before the interview starts.
  • Ascertain that everyone participating in the video interview has a stable internet connection.
  • Don’t hold it against a candidate if they face technical challenges.

3. Ensure your Business is Remote-Ready

Until agreeing to remote hiring, assess the company’s ability to hire, assist, and attract remote employees. This may include a study of end-to-end remote hiring processes, updating the management tools, and ensuring the presence of expert individuals who can supervise remote employees in the organization.

4. Go Faster

Some C-suite leaders and upper-level managers are attempting to save time by streamlining the procedure, and to their surprise, it is effective. As of April 23, 2020, more than 26 million jobs were lost in the United States, and this workforce needs to get back to work as soon as possible. The easier its recruiting procedure, the better for the company. 

Can you break through the never-ending application labyrinth and recruit in less than 3 – 4 weeks? One of the most popular stumbling blocks in an app or a platform is getting questions answered. So, make use of AI and chatbots and beef up the FAQ pages. With remote materials and coaching, you will have on-demand content, and you can jumpstart the onboarding procedure.

5. Reduce Every Unconscious Bias

Inherent bias has a habit of sneaking through procurement procedures, whether manual or automatic. The most visible example of this happened in 2018 when Amazon discontinued an automatic recruiting tool that was discriminatory.

6. During Interviews, Pay Attention to the Details

When interviewing for a non-remote career, you’re looking for someone with the requisite technical experience,  willing to work hard, and a good team player.

There is a lot more than being a successful remote employee. The potential employee must be able to function with no guidance and structure most of the time. They must be inspired to complete their tasks within the given time, even without stable guidance or surveillance.

Over everything, anyone you recruit should firmly obey the company’s motto. If they trust what the company is seeking to do, they will be motivated to do excellent work.

Be certain that everybody on the interview team arrives informed and poses insightful questions. This will result in a successful and well-rounded hiring process.

7. Look for Talent in the Right Places

If you’re searching for an independent employee, you can use job sites like LinkedIn, Shine.com, Monster.com. You can filter prospective candidates based on keywords such as, skill level, primary languages, and job profile. You can also try posting a career page on places like Toptal.com and Upwork.com.

8. Ex-employer Testimonials must be Validated

You cannot avoid validating the references provided by the candidate, particularly if your chosen candidate has already worked and has recommendations to prove. Follow up with the candidate’s former employers and inquire about his/her job responsibilities, initiatives, attitude, and so on.

This is a vital phase in recruiting a remote worker since referrals will inform you of any flaw, personal or professional, that the candidate might have, which you are unaware of. Hiring someone with those shortcomings will lead to further issues down the road. So it’s better to find out ahead of time so you can drop the person and look for how to do remote hiring efficiently.

How to Do Remote Hiring: Interview Questions

With the above tips in mind, here are 20 questions you should ask when you interview for a remote opportunity.

  1. Have you ever worked remotely before?
  2. Will you be able to stay engaged in the absence of an in-person supervisor?
  3. What kind of remote/distributed team tools and software have you used, and how have you used them?
  4. How are you going to schedule and prioritize your work?
  5. How do you maintain effective communication and collaboration with a distributed team?
  6. What would you do if a project has a time-sensitive problem and the rest of the team works offline?
  7. What is the key to ensuring project success while working remotely?
  8. Why do you want to work from home?
  9. Do you have any past experience of adjusting to a new situation?
  10. Can you describe your dream home office setup? 
  11. How do you schedule your day?
  12. What is your most valuable asset when it comes to remote work?
  13. Do you have a personal computer, a stable internet connection, and a private space?
  14. How does your specific goal fit with the mission of our company?
  15. Which medium will you use to have discussions with your coworkers, and why? (e.g. video call, email, instant message)
  16. What will you do if you have network issues during a meeting with your manager or a call with a customer?
  17. Do you read your emails after work?
  18. Who are the three most extraordinary individuals you have worked with, and what makes them so? 
  19. What do you think are your innate talents, and what are the skills you have worked upon to master?
  20. Tell me about your most recent job(s). What did you discover, and why did you resign?
  21. What new skills would you like to acquire in the next three years, and who do you want to bring to the network? How can this job assist you in accomplishing these?
  22. Is it more necessary to step quickly and complete the task or to take your time and complete it correctly?
  23. Tell me about a moment when you took a calculated risk but did not get the desired outcome and what you learned from that.
  24. What measures will you take to bring a new idea off the ground?
  25. Do you have any questions for me?

Remote Work and the Law

Employing remote employees has its own collection of legal ramifications that remote leaders must recognize when thinking of how to do remote hiring efficiently. Any of these legal issues may pose a risk to your business.

Hiring and Interviews

A reminder that even for remote workers, basic work listings and interviews can place you at risk for legal consequences. Thus, be alert of the wordings in the job descriptions. Make your requirements crystal clear. As an example, you might say you’re searching for candidates who are young and engaged on social media.

International Employment Laws

If you hire remote developers from other countries, you must follow the employment and labor laws of those countries. However, depending on the circumstances and the country in which the employee resides, your company may or may not be required to be registered in that country.

Security and Privacy

All coordination occurs in a decentralized setting with a distributed workforce. Therefore, think of all the sensitive details that workers have access to that are sent via wireless networks: passwords, email addresses, personal identification information, phone numbers, addresses, proprietary information, financial data, correspondence with clients and employees. 

This is only a partial list of the types of information exchanged between your company and your employees. Hackers gaining access to the sensitive personal information of customers has resulted in the most recent data breaches, and you don’t want your organization to be another example! 

Ensure that everyone in your organization understands your privacy and security policies, including those who work from home. Of course, it is up to the executive leaders to ensure the systems are in effect and all the members of the organization follow such protocols.

Payroll

If you have remote development across several countries, you must ensure that you are paying everybody according to the laws and regulations of their respective countries. In order to conform with each country’s legislation, you and your payroll provider should be aware of the following information:

  • The employee’s state/country, city, the minimum wage of the location (if any).
  • Pay Stub information (must be included).
  • Payday frequency.
  • Paycheck delivery specifications.
  • Requirements for payroll deduction.
  • Calculation of overtime works (if it differs from the federal regulations).
  • Calculation of payroll taxes.

Final Word

You need to re-adjust your recruitment strategy to the remote reality. Evidently, there will be occasions or circumstances under which calling candidates for face to face interviews may not be feasible. The biggest example of this being the current pandemic situation that has sustained over a year. That is why it is important to be flexible with the recruitment methods. Remote hiring gives you the power to hire the best candidate from the huge talent pool. It will not harm your business; rather, it will assist you in being more tech-savvy, effective, and prepared for everything. Start remote hiring today! You can use Supersourcing to conveniently meet your hiring needs.

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Mayank Pratap
Mayank Pratap
Mayank Pratap Singh Top writer at Entrepreneur.com, the startup, Hackernoon, StartupGrind | Helped 500+ founders to build awesome Web & App products, Hire Remote Engineers | 30+ funded, 6 selected in Y-Combinator | More than 50 founders from MIT DeltaV & Harvard innovation lab has used Supersourcing

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